All posts in SharePoint & Office 365

SharePoint Crawl - Content Processing - Indexing

SharePoint crawl types: Full, Incremental, Continuous

Crawling is the process of gathering the content for search. To retrieve information, the crawl component connects to the content sources by using the proper out-of-the-box or custom connectors. After retrieving the content, the Crawl Component passes crawled items to the Content Processing Component.
There are three main types of SharePoint crawl: Full Crawl, Incremental Crawl and Continuous Crawl. Read more…

Search components to configure in SharePoint (and Office 365)

Infographic: Search Components to configure in SharePoint (and Office 365)

When it comes to set up / configure / enhance search, there is no silver bullet action plan that works for everyone. However, there is a set of search components that always can be considered to be configured correctly.

As always, everything connects to everything else. This is the reason why I’ve created this infographic about SharePoint’s search components and their relationships. Read more…

confusion

Classic vs. modern search experience in Office 365 – Are you confused?

If you use Office 365, you must also know the feeling of confusion when it comes to the various Search experiences. We still have the classic search center, but also more and more modern search experiences. We have different user interfaces. Different ways of getting content suggestions and people recommendations.

Sounds exciting, but in practice, it can be very confusing.

When to use which one?

How to explain to the end users? Read more…

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How to make sure your user profiles show up in search

In my many years of working with enterprise search, the one thing which companies want solved first is finding people. They might have an employee directory or they might already be using SharePoint user profiles, but there are always tweaks to be made to make it better. – It’s not rocket science from a technical perspective, as the hard part is figuring out which pieces of data about a person should be stored in the SharePoint user profile, where does it come from – the age-old question about master data, and how do you want to use this information in a findability scenario around your employees. Read more…

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Create a Search Service Status Dashboard

Last year I was introduced to the amazing work of Brian Pendergrass, Russ Maxwell, Brent Groom and Eric Dixon in the form of the SRx Core the SharePoint Search Health Reports. This suite of reports was created to help evaluate, monitor and maintain on-premises SharePoint farms by providing DEEP feedback and analysis of the SharePoint Search Service Application. The core is a set of “tests” that you can run collectively or independently and in detail to determine the overall health of your SharePoint Search Service Application (SSA).

Running the Tests

Running the tests starts with initializing the reports. Run:

. .\InitSRx.ps1

This will build a local cache and do some initialization of the object needed to run the reports.

Read more…

Personalized Search in Office 365 Delve

Intelligence-powered, personalized search in Office 365

In today’s demanding business climate, it is common for people to get overwhelmed by the ever-growing volume of data and information. In Office 365, Microsoft Graph and intelligent Machine Learning (ML) techniques provide personalized, new-wave insights. These features make it possible not only to search and re-act, but also, do personalized search and pro-actively find and discover content.

Earlier this week, Microsoft has announced several major updates in Office 365’s insight engine:

Read more…

SharePoint Online Search Isn’t Displaying What I Expect – Trimmed Duplicates [by Marc Anderson]

Marc AndersonMarc Anderson, Co-Founder and President of Sympraxis Consulting, LLC. provides a good overview of an issue (challenge?) in Office 365 (and SharePoint) search: how to identify and manage duplicates in the result set, especially when you don’t know the reason of your issues is having duplicates. Very good post, with a lot of great details and suggestions. Read more…

Advanced Search - Custom Property is added.

Configuring Advanced Search in SharePoint 2013 and 2016

“Advanced Search” is a great feature, although not utilized in many cases. Out-of-the-box, it provides a default set of available options, which are too general for most businesses. However, it can be enhanced with some easy customizations.

In this post, I’m going to demonstrate one of the most powerful configurations of “Advanced Search” in SharePoint 2013/2016 and Office 365: how to add our custom property filters.

Read more…

Workshops, Trainings and Roundtable discussions

10 Steps to be Successful with Search – Webinar Recording is Available!


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Workshop: SharePoint 2016 and Office 365 Search in Practice – Amsterdam, Netherlands, March 2017

I am happy and super excited to announce Search Explained Roadshow 2017! The first stop is Amsterdam, Netherlands with a 2-day workshop SharePoint 2016 and Office 365 Search in Practice.

Search and findability have evolved over the past several years into a new form. Search is no longer simply about “Search”. While Information Overload is the new reality of our lives, findability of relevant content gets more and more critical. The “old school” Search Center experience is outdated – we need something different, something better, something that is more efficient, more user friendly and more helpful.

In this two-day workshop, I will introduce proven steps and best practices, as well as common mistakes to avoid, demonstrated by live demos and exercises. The training provides you the guidance and action plan to take if you want to succeed with Search in your organization.

You will learn about: Read more…

Document Search custom Display Template

Custom Document Search Experience (Display Template)

When it comes to the search experience, the look-and-feel of the search results are always a big question. In most cases, the out-of-the-box “ten blue lines” experience is not enough, creating custom Display Templates is almost always required.
Read more…

SharePoint 2016 Search Explained book n Amazon, Nook, iBooks, 24symbols, Scribd, Kobo, Page Foundry, Tolino

E-book: SharePoint 2016 Search Explained – Available Now!

My the new book:

SharePoint 2016 Search Explained: SharePoint 2016 and Office 365 Search On-Premises, Cloud and Hybrid for Search Managers and Decision Makers

 

is available now!

FREE Bonuses are included to every purchase!

 

SP2016 Search book bonuses

 

 

You can get the book in the following stores:

Read more…

SharePoint home page with activity

The Future of SharePoint – Search and Discovery

Today, at the Future of SharePoint event in San Francisco, Microsoft unveils the new cloud-first, mobile-first vision and roadmap for SharePoint, along with new innovations that empower people and organizations to intelligently discover, share and collaborate.

Unfortunately, I cannot attend the event in person, but I’m sharing my thoughts in this post.

The vision for unified access and intelligent discovery are very exciting . On modern intranets, “findability” takes place of “search“, “discovery” becomes more and more valued in the age of information overload.

Read more…

E-book: SharePoint 2016 Search Explained: SharePoint 2016 and Office 365 Search On-Premises, Cloud and Hybrid for Search Managers and Decision Makers

SharePoint 2016 Search Explained – E-book is Available for Pre-order!

SharePoint 2016 comes with major changes in how Search works, including a new and enhanced Hybrid Search model.

I am happy to announce that my next e-book, SharePoint 2016 Search Explained: SharePoint 2016 and Office 365 Search On-Premises, Cloud and Hybrid for Search Managers and Decision Makers is available for pre-order now!

Read more…

Search Explained on Yammer

Search Q&A – Yammer Network Summary 2015 Q3/Q4

Search Explained’s Yammer network is a community of Search Enthusiasts, with more than 300 members as of today. The network is growing fast, with business decision makers, IT Pros, developers as well as end users joining from all around the world.

Read more…

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