Office 365 Search has been improved a lot recently. While “classic search” is in a kind of “frozen” state, the Microsoft-Graph -driven “modern search” gets better and better. It is very clear where all the effort of Microsoft’s Search Team go to.
They made it clear last week, too. At #SPC18 (SharePoint Conference North America 2018, #SPCNA), lots of Search announcements were made. Naomi Moneypenny took the stage of the keynote, too, and introduced several impressing new features. This blog post’s goal is to introduce these announcements – if you’re following this blog, you know I have several concerns about the new wave of personalized search. Yes, I’m going to reflect on these, too…
First, here is the list of the new announcements: read more…
In this Search Minutes episode, I am demonstrating how to hide content from Search and Delve in Office 365.
- hide one or more items, directly on the search page or in a Result Source
- remove a document library from search index
- remove a site from search index
- hide documents from Delve (HideFromDelve)
Whenever you do changes to the search schema, re-crawl of the content is required to fill in the search index with the proper values by the new schema.
In SharePoint on-prem, the classic recommendation is to do a full crawl.
But what to do in Office 365 where we cannot initiate full crawl?
Well, there are
two three things to do: read more…
I was asked to have a look at an old unanswered question on Stack Exchange: “Can you create a Query Rule that matches in the middle of the query?”. Challenge accepted. I looked at all of the other options and they either match the beginning, the end, or the entire query. This was SharePoint Enterprise. Good thing. SharePoint Online does not support RegEx in Query Rules, but SharePoint Enterprise does. read more…
When migrating content from an old version of SharePoint to a new one; or from SharePoint on-prem to Office 365; or from a file share to SharePoint / OneDrive / Office 365 – one of the most critical questions is always the findability of content, regardless of its migration status.
Often, migration takes a long time (even months), and users get confused very soon if they don’t know where to find what.
Search can be of help.
Today, in the age of “modern”, “personalized” and “intelligent” search applications, sometimes it’s still hard to find the content what we’re searching for. “I cannot find the document I am searching for!” – is still one of the most common complaint. read more…
Search relevance is something that everyone should understand but only a few pay enough attention to. In this blog post, my goal is to demonstrate the art of sorting search results without creating rocket-science-complex custom ranking models.
There are several options, though, which are worth to be aware of. Some of them are even easy-to-implement, so you can get an instant boost to your results’ relevance. Let’s check it out the most powerful operators that is called: XRANK. read more…
Since I am a search consultant, I was very happy to see that “Search” as a topic made it even to the main keynote of Microsoft Ignite. It was great seeing the enhancements added to “Modern Search” in Office 365 – however I have missed something. read more…
If you use Office 365, you must also know the feeling of confusion when it comes to the various Search experiences. We still have the classic search center, but also more and more modern search experiences.
Sounds exciting, but in practice, it can be very confusing.
When to use which one?
How to explain to the end users?
Understanding the user interfaces, and the processes behind is essential.
When it comes to set up / configure / enhance search, there is no silver bullet action plan that works for everyone. However, there is a set of search components that always can be considered to be configured correctly.
As always, everything connects to everything else. This is the reason why I’ve created this infographic about SharePoint’s search components and their relationships. read more…
As a follow-up to my recent post (Modern vs. classic search experiences in Office 365) I’ve got this questions from several people, both as a comment on the blog and social media, and also by e-mail. So here is a quick step-by-step of how to get to the classic search UI from a modern Office 365 page. read more…
So the age-old question is: How To Manage User Profiles in Sharepoint? In my many years of working with enterprise search, the one thing which companies want solved first is finding people. They might have an employee directory or they might already be using SharePoint user profiles, but there are always tweaks to be made to make it better. – It’s not rocket science from a technical perspective, as the hard part is figuring out which pieces of data about a person should be stored in the SharePoint user profile, where does it come from – the most important question about master data, and how do you want to use this information in a findability scenario around your employees. Let’s clear up all misunderstandings about Sharepoint people search. read more…
In today’s demanding business climate, it is common for people to get overwhelmed by the ever-growing volume of data and information. In Office 365, Microsoft Graph and intelligent Machine Learning (ML) techniques provide personalized, new-wave insights. These features make it possible not only to search and re-act, but also, do personalized search and pro-actively find and discover content.
Marc Anderson, Co-Founder and President of Sympraxis Consulting, LLC. provides a good overview of an issue (challenge?) in Office 365 (and SharePoint) search: how to identify and manage duplicates in the result set, especially when you don’t know the reason of your issues is having duplicates. Very good post, with a lot of great details and suggestions. read more…
“Advanced Search” is a great feature, although not utilized in many cases. Out-of-the-box, it provides a default set of available options, which are too general for most businesses. However, it can be enhanced with some easy customizations.
In this post, I’m going to demonstrate one of the most powerful configurations of “Advanced Search” in SharePoint 2013/2016 and Office 365: how to add our custom property filters.
When it comes to the search experience, the look-and-feel of the search results are always a big question. In most cases, the out-of-the-box “ten blue lines” experience is not enough, creating custom Display Templates is almost always required.
During most of my career, I’ve been working as a consultant.
My 10+ years experience is that being responsible for Search is a huge challenge in every organization. First and foremost, because Search is challenging itself. Second, because each organization is unique, therefore needs a unique approach. There are too many components to make fit together.
Today, at the Future of SharePoint event in San Francisco, Microsoft unveils the new cloud-first, mobile-first vision and roadmap for SharePoint, along with new innovations that empower people and organizations to intelligently discover, share and collaborate.
Unfortunately, I cannot attend the event in person, but I’m sharing my thoughts in this post.
The vision for unified access and intelligent discovery are very exciting . On modern intranets, “findability” takes place of “search“, “discovery” becomes more and more valued in the age of information overload.
I have been quite off-grid recently, but life goes on and as always, there are so many news about Office 365. Some of them are not related to search and findability at all (or at least, not directly), but some others are quite interesting.
In this post, I’ve collected the most important and (hopefully) exciting ones. read more…